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ESS Improved Efficiencies

• Elimination of filing the FOP paperwork
• Elimination of manually retrieving FOP paperwork or federal tax documents
• Elimination of paper shredding*
• Elimination of labor required to scan and index FOP paperwork (if scanning FOP today)
• Elimination of moving files from office to off site storage
• Elimination of the time required to print office copies**
• Elimination of office space to store paper copies**
• Elimination of physical paper retrieval for the Compliance Designate

ESS Improved Security

• Zero paper stored at each office to be compromised
• Zero paper stored off site to be compromised
• Signature encrypted into document
• Biometrics, speed of pen strokes and order of pen strokes, stored with signature
• Documents stored electronically and encrypted
• Electronic Documents stored in a secure datacenter
• Electronic Documents store in a second secure data center for disaster recovery
• Secure data centers provide redundant power with battery backup and generator backup
• Secure data centers provide multiple internet connections

ESS Improved Customer Experience

• Customer only has to electronically sign one set of documents
• Customer has access to documents online
• Customer is not waiting for office copies and non-required documents to print out

ESS Greener

• Elimination of the paper and toner for office copies**
• Elimination of paper and toner for documents not required documents to print
• Elimination of manila file folders**
• Elimination of filing cabinets**

* Some shredding may still be required until approval to electronically sign the federal form 8879 and the state equivalent documents are obtained.
** Office copies of the receipt may still be required if used for tax return checks and coupons

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